Document controller recruitment for regional employers

On a project, a document controller runs the system that tells a project team which drawing, specification or vendor document is current. They register and number incoming documents, track revisions, issue transmittals, chase reviews and approvals, and keep the record that shows who received what and when. The ISO 19650 series describes this kind of work on built assets: exchanging, recording, versioning and organising information across design, construction, operation and maintenance.⁵

There's no occupation code for document controllers in the national classifications.⁶ The closest professional occupation is records manager, which lists configuration management technician as a specialisation and covers designing and administering record systems.⁷ At the clerical level, filing and registry clerks classify, code, file and retrieve documents in record management systems.⁸ Project document control draws on both, so we use both groups as pay reference points below.

Where the Clerks – Private Sector Award 2020 covers the role, the minimum from 1 July 2026 is $31.11 an hour at Level 3 and $32.67 at Level 4 ($1,182.10 to $1,241.40 a week). Level 3 duties include maintaining computer-based records management systems. The award covers private-sector employees wholly or principally doing clerical work, but not where the employer is covered by another award with clerical classifications.³

No market median is published for document controllers, because the role has no occupation code. The two nearest groups give a range: the full-time median was $44 an hour for filing and registry clerks and $63 for archivists, curators and records managers in May 2025.⁴ We discuss your pay range with candidates early, so the shortlist matches what you can offer.

The platform (Aconex, InEight Document, TeamBinder, SharePoint or your own system), the project phase (tender, design, construction, commissioning or operations) and roughly how many documents and vendors the person will handle. Tell us whether they will set up the numbering, registers and procedures or work within a system that already runs, and whether the project works to ISO 19650 or a client standard.

Also who they support day to day (engineering, design management or contract administration), whether the role is office-based, site-based or both, and the inductions, medicals or checks the site needs. If the role leads a team or trains users on the platform, say so, because it changes who we approach.

Yes. Tell us whether the role is residential, fly-in fly-out or drive-in drive-out, its point of hire, the roster, the accommodation and any relocation support, and we build them into the search and talk them through with each candidate before we introduce them.

For Queensland coal mines, workers complete a health assessment under the Coal Mine Workers' Health Scheme, so allow for the medical in your start date.¹¹ If the right person needs a visa or sponsorship, our sister business Australian Immigration Agency can advise.

If you run document control on mining, construction, energy or infrastructure projects, register with Hire Australia. Tell us the platforms you know, the projects and phases you have worked on, whether you have set up a system or led a team, and where you would like to work, and we will talk with you about permanent roles that fit.